Frequently Asked Questions

for Attendees

What is included in the registration fee?

Full Conference Registration gives you access to the following opportunities:

  • Your choice of over 60 hours of educational sessions
  • Spotlight sessions from the Texas Education Agency and Schulman, Lopez, Hoffer & Adelstein LLP
  • Board, Finance, and Special Populations workshops
  • Exhibit hall with over 100 solution providers
  • Networking opportunities
  • Zones to caffeinate and recharge 

Included Meals:

  • Sunday night sweets & nightcaps (1 drink ticket included with registration)
  • Monday morning early bird networking & first timers meet-up – coffee & pastries
  • Monday lunch in the exhibit hall
  • Monday evening reception with heavy hors d’oeuvres (1 drink ticket included with registration)
  • Tuesday continental breakfast in exhibit hall
  • Tuesday lunch in the exhibit hall
  • Tuesday evening party with dinner (1 drink ticket included with registration)
  • Wednesday breakfast
  • Coffee breaks each day
Do you offer one-day registration?

Yes, but only for our members who are board members and only for access to the Board Workshop on Tuesday, October 22. Please check out the Registration Info and Please see below for details.

Is my charter a member of TPCSA?

Please contact our membership team to check your membership status at membershipadmin@txcharterschools.org.

When will educational sessions be available?

Educational sessions will be available in person October 21-23, 2024. Limited sessions will be recorded for viewing after the in-person events and for an additional fee. A full list of available sessions will be posted in July.

How do I book hotel rooms for a group of people?

Please book your guest rooms by utilizing the link in your email confirmation upon registering for the conference. Each guest room needs to be booked separately, one at a time.

When is my payment due?

ATTENDEE PAYMENT DEADLINE REMINDER

Early Bird or Standard Rate:

  • Total payment is due within 30 days. Payment must be paid in full before October 9, 2024, or attendees will be asked to pay onsite.
What’s the cancellation policy as an attendee?

Conference cancellations must be received in writing; please review the cancellation deadlines below:

  • If received by August 1, 2024 — 100% refund
  • After August 1, 2024, there are no refunds unless TPCSA cancels the conference, in which case all participants will be notified.
How do I receive the presentation for the session I attended?

Presentations are available exclusively on our mobile app beginning in October. If a presenter does not turn in their presentation materials, they will not be posted on the mobile app. In that case, contact the presenter directly.

Where can I find my headshot taken during the 2024 conference?

A link will be provided via email and will be posted on the website post-conference. 2023 headshots can be found here.

I am missing credit on my certificate. What do I do?

Contact lgarcia@txcharterschools.org with your full name, e-mail address, and session title for your missing credit.

What are your safety procedures related to COVID-19?

We highly encourage all participants to seek COVID-19 vaccination before traveling and attending.

We ask that any participants experiencing COVID-19 symptoms not travel or participate in Texas Public Charter Schools Conference.


for Exhibitors

Who can exhibit?

TPCSA and exhibit management, in its sole and absolute discretion, may withdraw its consent for any exhibitor to rent an exhibit space at any time. Exhibitors or any of their representatives shall not conduct themselves in a manner offensive to standards of decency or good taste.

What are the fees to exhibit?

Check out exhibitor info & rates.

How many exhibitor badges are included in the exhibit booth?

Each exhibit booth includes two complimentary badges. Each additional badge is $425 and can be added during registration.

Do you offer lead retrieval?

For an additional fee, exhibitors can purchase a device with the ability to do lead retrieval.

Where can I find the exhibitor kit?

The exhibitor kit will be e-mailed directly to the account holder in early July. A link can also be found under the exhibit page.

When is my payment due?

EXHIBITOR PAYMENT REMINDER

  • Payment must be received within thirty (30) days of purchasing your booth. If your balance is more than $5,000, TPCSA kindly requests that you pay by ACH/Bank Transfer or check. TPCSA’s preferred method of payment is ACH/Bank Transfer.
Warehouse shipping information
  • Ship early to avoid delays and save money.
  • Freeman will accept crated, boxed, or skidded material beginning September 20, 2024, at the above address.
  • Material arriving after October 14, 2024, will be received at the warehouse with an additional after-deadline charge.
  • Please note that the Freeman Warehouse does not accept uncrated freight (loose, pad-wrapped material and/or unskidded machinery), COD shipments, hazardous materials, freight requiring refrigerated or frozen storage, a single piece of freight weighing more than 5,000 pounds or a single piece of freight beyond the dimensions of 108″H x 93″W.
  • Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM – 3:00 PM
  • Certified weight tickets must accompany all shipments.
  • If required, provide your carrier with this phone number: (888) 508-5054.

Make your move.

Address

Texas Public Charter Schools Association
3005 S Lamar Blvd Ste D-447
Austin, Texas 78704-8864 

conference@texascharterconference.com

1-855-389-8723

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